Benefits Assistant LOA

Large, multi-system 1199 Union hospital in Brooklyn offering competitive pay, tremendous opportunities for growth with an excellent Major Medical, PTO, Vision, dental plans.

Seeking a detail-oriented and organized Benefits Assistant to join our team. The Benefits Assistant will be responsible for processing leave of absences, managing disability programs, and assisting with benefits administration. This position serves as a liaison between employees, management, Health Services, and the HR department to ensure the smooth coordination of employee work restrictions, ADA accommodations, and employee benefit plans.

Compensation:  $ 55,000

Responsibilities:

·         Manage and track the leave of absence (LOA) process for both union and non-union employees, collaborating with management, health services, and payroll as needed.

·         Send necessary paperwork to employees, process claims, and track time off for various types of LOA, including Workers Compensation, FMLA, Maternity/Paternity Leave, Unpaid Leaves, and Disability.

·         Complete disability forms and process claims for the Disability Program at the Medical Center.

·         Manage employee intermittent leaves, providing employees and management with reports and data on usage.

·         Monitor and track the employee portion of health benefit premiums during unpaid leaves of absence.

·         Correspond with employees and management to notify them of key dates and milestones during the leave of absence, and create situation-specific letters regarding time-off requests, terminations, etc.

·         Ensure timely and efficient submission of sensitive documents to internal and external clients.

·         Act as the point person for employees with inquiries about leave of absences.

·         Update employees' timecards and calculate proper paycheck deductions for employees during leave periods.

·         Establish FMLA claims, track and code documentation according to internal workflow processes.

·         Maintain employee LOA files and ensure data integrity.

·         Create, maintain, and distribute data and reports on leave of absences.

·         Stay up-to-date on state and federal regulations concerning leaves of absence and disability accommodations, and make recommendations to management regarding process and workflow improvement.

·         Assist the department with benefits administration, including assisting employees in filling out paperwork for their benefits packages and resolving problems or disputes regarding benefit provisions.

Qualifications:

·         Associate's Degree in HR, Business, or a related field, or equivalent experience required.

·         Minimum of one (1) year of experience in Human Resources/Benefits, preferably in a hospital setting.

·         Minimum of one (1) year of experience with leave administration, including ADA accommodations and benefits administration preferred.

·         Familiarity with leave of absence policies, FMLA, ADA, and other relevant regulations.

·         Proficiency in MS Office Suite and ability to learn new software systems quickly.