Administrative Assistant - Sponsoring Congregations

Summary:

This position provides assistance to the Director of the Heritage Center/Administrator of the Chapel of the Incarnate Word and works to fulfill the mission of the Sisters of Charity of the Incarnate Word (CCVI). This position also supports the CCVI Communications and Development departments. The responsibilities for this position include coordinating and organizing projects for the two areas identified, arranging equal time for each department.

• Provides administrative assistance to the Director of the Heritage Center and Administrator of the Chapel of the Incarnate Word.
• Provides assistance for the Second Sundays, other liturgies and funerals; for these responsibilities evening and weekend work is required.
• Works in organizing concerts and other events held in the Chapel of the Incarnate Word with possible evening/weekend work required.
• Provides tours through the Heritage Center and Chapel.
• Oversees the Madeleine Room, coordinating with meeting organizer.
• Coordinates with Wedding Coordinator on weddings held in the Chapel of the Incarnate Word.
• Provides administrative assistance to the Director of Communications/Major Gifts Officer, who oversees the Communications and Development departments.
• Coordinates content for communication outlets to include social media and daily internal and external correspondence to include writing daily donor acknowledgement letters.
• Closely works with the external public relations and marketing agency for development of marketing materials to include presentations, social media posting and creation of videos.
• Provides assistance in taking photos at events and other occasions to include packaging the photos into short videos for use in communications.
• Provides support in organizing spreadsheets for various operational projects as assigned
• Provides assistance in other duties as assigned.

Requirements:

• High School Diploma preferred
• Certificate Program preferred
• Certified Administrative Professional (CAP) certification, i.e. an NCCA-accredited credential designed specifically for admin professionals, is preferred. The International Association of Administrative Professionals (IAAP) offers the CAP certification.
• PACE, the Professional Administrative Certification of Excellence that is offered by the American Society of Administrative Professionals, is preferred.
• At least 3 years of administrative assistant duties to include correspondence, public relation interaction, video production, computer literacy, excellent organizational skills and clerical skills. 
• Must work well with Staff members, Sisters, CCCVI ministries, and the public.

Work Type:

Full Time

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