How to Work With Applicant Tracking Systems During Your Job Search

Ioulia Bolchakova/123RF.com

When it comes to the job search, we all have experienced the Applicant Tracking System. The Applicant Tracking System, or ATS, is the system that recruiters login to view applications that candidates have sent them; it is a database of potential candidates. Applicant Tracking Systems track all the applications that candidates have sent to the employer over a course of several years, along with the types of jobs for which each perspective candidate has applied. Some companies will even record in the tracking system how the interview went with a candidate. Knowing how to interact with an applicant tracking system during your job search can greatly increase your chances of getting a job.

Let’s begin by discussing how the applicant tracking system is viewed from the recruiter’s perspective. When a recruiter views your application in the company system, he or she can view your resume, the answers you have entered into the system (spelling and grammar count on this aspect), and any tests you have taken. Tests as a part of the application process can be forwarded to your email after you complete the application. When it comes to applications you might often think, “How am I able to tell if my application is going to be imputed into an applicant tracking system?” The answer for this would be that you are often able to tell your application is going into an applicant tracking system if you have to create a login, upload documents, or submit your resume through a website. The times that you are typically not going to encounter an applicant tracking system is when you are utilizing an email system.

When it comes to working with the applicant tracking system, there can be some aspects that could hinder your chances at getting noticed for a job interview. One of the most common is formatting in your resume. See below for some tips about how to work with an applicant tracking system:

1. Templates, columns, and graphs – When it comes to adding these items to your resume, you want to be careful; these items can hinder the search functions that recruiters use to search for candidates. The keywords and phrases can be blocked from the search with certain formats that word programs use when a template is put into place.

2. Customization – Targeting and using the same language format that the employer uses can significantly increase your chances of getting your resume noticed. What this means is that you should be customizing your resume (especially the top half of the first page), using the language that the employer uses in his posting. Make reference in your cover letter and on the resume as to how you can address their needs.

3. Uploading the resume – Typically, when you upload your resume, the system will divide up your information and insert it into the sections most relevant. (i.e. jobs will go in the job section, etc.) If you notice this happening, you want to ensure that the information is in the correct spot. The applicant tracking system is a computer program, and information can get jumbled around at times. This is especially important if the recruiter will be using this portion for your job history, rather than your resume.

4. Check your email – Applicant tracking systems are set up in accordance with what the employer is looking for in a candidate. With this being said, it is important to check your email (and spam) after submitting your application to ensure that there are not any more steps you will need to complete as a part of the application process. If this step is missed, it could void your application!

5. Multiple job applications – It has happened to us all -- we see two or more jobs posted on a company’s website that we are interested in, and we apply to more than one job with the same company. This is a situation where you want to be careful, as each application you submit is searchable. If you apply to jobs that are similar, this is not such an issue as it is when you apply to jobs that are not related. If you come across a situation like this, ensure that you only apply to the job that is most in line with your future career aspirations. This will help to avoid any confusion during the applicant screening process.

An applicant tracking system is an excellent tool that you can use to aid you in your job search. In many instances, you will be able to update your application during the recruitment process to make your credentials more impressive as necessary. When drafting your resume, ensure you speak directly to what the employer is looking for, and if you feel you have something to tell them that is less formal, utilize the cover letter to explain this information. With these strategies, you will be able to work the applicant tracking system to your advantage, which will help you stand out as a stronger candidate. Being consistent and forward with your career aspirations in all aspects of your job search will ultimately lead to you getting a position you love.